Thank you for your interest in becoming a member of the Amateur Radio Emergency Service!
The ARRL section ARES membership information is held within a secure website and online database system. The system has been built with security and member ease of use as the top priorities. Additionally, this manual has been written to help guide members when performing various functions within the system.
We take security and data privacy very seriously. All aspects of the system, including the web server, software, database, database server and the data center itself, are all owned, maintained and housed by amateur radio operators that have direct involvement with the ARES community. We maintain the ARES membership data in strict adherence to our data privacy policy. The policy is specific to each AAR section.
If you have any problems that this manual does not cover or any other questions about the system, please feel free to contact Phil N1XTB or contact your local DEC.
This process is to register a new member within the database. This process should only be run once to enroll the member into the system. After that, all edits to the member's registration information should be done within the member data update screen. During this process, emails will be sent from the system to both the new member as well as the section's ARES administration. These emails will come from the address webmaster@powersrvcs.com. This email address is also used in the event of activation or other alerts sent by the section's ARES administration via this website. If you use a junk email filter, please make sure that this email address is added to your safe senders list before beginning the registration process below.
Once the new member registration is completed, two things will occur simultaneously. One of those things is that the registration is sent to the appropriate District Emergency Coordinator to review. The DEC will then ensure all the registration is correctly completed, and then assign the new member to the appropriate Emergency Coordinator.
The other event that occurs at the time of registration will be that the system will send an email to the applicant's email address. Please make sure that you receive this email!
As soon as you have registered, you can log in using your call sign and the password you selected to enter your training qualifications, additional equipment, and upload a photo, or to update your registration information.
This process is used to update your ARES registration information. Please note that as per ARRL ARES rules all ARES members must reregister their membership every year. With that in mind, the system keeps track of the date of your last changes. The date of your last information update is considered the date of your last registration renewal.
Being informed about members' training activities, qualifications and expertise level is a primary goal of the ARES member registration system. As such, each member has the ability to log various training records within the system as well. Please note that if the ARES leadership needs to find members with a certain training qualification, and you are not listed as having that qualification, you will be overlooked, so keeping up to date records in this area is extremely important.
ARES members always offer themselves, their abilities and their skills for ARES. However, in most cases they also offer their equipment as well. Registering your equipment within the system allows the ARES leadership to utilize you and your equipment in times of need.
Since the attacks of September 11th, security has become a paramount issue to the agencies we serve. More questions are being asked prior to participation in federal exercises as well as some activation's where the federal government is involved, resulting in their requiring our members date of birth data. As this information may be requested with little or no advanced warning, we encourage all participating Amateurs to put this information into the database. You can be sure that the information will only be utilized when it is required by a served agency for ID card preparation. Please be advised that without this information, we may not be able to make you available for operations such as Operation Atlas or TOPOFF-III where the DHS requires this information in order to participate.
The image files should be JPG, GIF or PNG format, and it should be only of the member. Preferably it should be a passport style "head and shoulders" photo.